I'm going to be running a 4-person game of 7TV at the Hereward show at the end of August beginning of September (thanks for pointing that out!). However, all things being equal, I should be in possession of the fancy terrain boards before that. I also wouldn't mind play-testing the game before the show itself. Soooo, if anyone is interested in a game on the above-mentioned Sunday, let me know and I'll bring the kit along. People who haven't played before would be particularly welcome so I can gauge how easy it will be to teach the game in a 4-person scenario.
I was busy myself last weekend (running around a field, pretending to be a wizard or an orc; I could describe live roleplaying in a more classy way but ...)
I think that different people organise things in different ways; sometimes it's a pre-arranged game between mates with the club as the convenient venue, sometimes there's a post up on this forum somewhere. There's also the meet-up group which is used by a number of people (http://www.meetup.com/Bedford-Gladiators-Wargaming-Meetup/) and the Facebook group which doesn't seem to get as much traffic. Organisation??? Nah! :-)